Loan File Mgmt Collateral Control Specialist

Are you ready to take on a dynamic role where your judgment and administrative skills shine? Join us and perform complex tasks with significant discretion. You'll handle mail functions, post loan payments, and ensure closed loan files meet compliance standards. Take charge of managing paid-out loans, preparing cancellations, and keeping our loan files impeccably organized. You'll also participate in compliance training and adhere to our policies. If you excel in providing exceptional client service and have top-notch organizational and time management skills, we want you on our team!

Administrative Tasks

• Performs complex and/or non-routine administrative tasks exercising significant judgment and discretion in the performance of duties.
• Responsible for day-to-day mail functions; sorting and delivering of all internal packages received from the mailroom; researching and properly posting all loan payments received.
• General filing of loan files in alphabetical order - to include adding documents to loan files in the designated order assigned. Ability to find and retrieve documents from loan files. Track removed files in order to ensure accountability of loan documents.

Loan Processing and Review

• Review closed loan files received from settlement agents and account officers to ensure loans were closed with proper signatures/authorization and in accordance to the Bank’s instructions. The ability to adequately secure banks position by properly filing collateral with government agencies. Cite exceptions and clear when cured.
• Review all paid out loans to include researching core system for cross collateralization. General lender communication for approval to release collateral. Expanded knowledge in releasing all types of collateral.
• Prepare cancellations/satisfactions for release of collateral and record with government agencies.

Compliance and Training

• Participate in all required compliance training, as well as internal and external training programs, online training, meetings, or other education events as assigned by Loan Ops and Bank leadership.
• Adhere to Corporate and Loan Operations policies and procedures as prescribed.

Customer Service and Professionalism

• Provide world-class service to internal and external clients with a sense of urgency and positive attitude.
• Exemplify behaviors in alignment with the bank’s vision, mission, and culture; exhibit professionalism at all times.

Organizational Skills

• Demonstrate exceptional organization and time management skills and the ability to balance competing priorities to meet multiple deadlines.

Education

• High school diploma or equivalent

Experience

• Minimum 2 years’ experience in Loan Operations environment or related role preferred

Knowledge and Skills

• General knowledge of loan documentation requirements, as well as basic knowledge of collateral perfection
• Knowledge of federal and state banking regulations
• Proficiency in Microsoft Outlook, Word, and Excel
• Excellent verbal and written communication skills
• Ability to think critically and problem solve with limited guidance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.